Malaysia Job Openings
Shinsung Tongsang Malaysia Sdn Bhd
HR Admin Assistant
Kuala Lumpur
FULL TIME
December 3, 2024
The HR Admin Assistant provides vital support to the Human Resources and Administration department, managing day-to-day HR tasks, administrative duties, and ensuring seamless operations within the office. This role involves assisting with payroll administration, attendance tracking, office maintenance, and employee engagement activities.
Key Responsibilities
- Support the payroll process by collecting and verifying attendance records, leave applications, and overtime claims.
- Maintain accurate attendance records for all staff, ensuring data is up-to-date and consistent with HR policies.
- Maintain and update employee records, ensuring data accuracy.
- Organize and manage the filing of HR documents.
- Assist with the coordination of employee benefits administration, such as medical claims and insurance enrolment.
- Purchase and manage the inventory of company stationery and other office supplies, ensuring stock levels are maintained.
- Coordinate with vendors for the procurement of quality office supplies at competitive prices.
- Ensure that supplies are accessible to employees and monitor usage to prevent shortages.
- Support HR initiatives focused on enhancing employee engagement, including organizing company events and activities.
- Oversee office maintenance to ensure a clean, organized, and safe working environment.
- Coordinate with vendors for repairs, maintenance, and facility improvements as needed.
- Monitor office facilities, including equipment, to ensure smooth daily operations.
- Provide ad-hoc administrative support to the HR team as needed.
- Assist in special projects or HR initiatives aimed at improving department efficiency.
- Bachelor’s degree or diploma in Human Resources, Business Administration, or a related field.
- Internship or any relevant experience in HR; fresh graduates are welcome to apply. Strong organizational and time management skills to efficiently handle multiple tasks.
- Proficient in Microsoft Office Suite (Word, Excel, Power Point).
- High level of accuracy and attention to detail in handling employee data, documentation, and reports.
- Friendly, approachable, and capable of collaborating with colleagues at all levels.
- A strong willingness to develop a career in HR, learn new skills, and adapt to a dynamic work environment.
- Ability to handle sensitive employee information with discretion and maintain confidentiality.
- Willingness to take on diverse HR tasks and support the team where needed.
Pay: From RM2,500.00 per month
Benefits:
- Health insurance
- Maternity leave
- Opportunities for promotion
- Monday to Friday
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