Luxembourg Job Openings
CANDRIAM
Facilities & Logistics Officer F/M
FULL TIME
November 22, 2024
Position description
The COO Office is an operational and transversal business unit managing 2 domains: Operational Excellence and Facilities & Logistics. For both departments the Head of COO Office has a direct reporting line to the COO.
Facilities and Logistics (FNL) is a department within the COO Office, which has as well local as transversal responsibilities such as
Bachelor degree in Office Management or Facilities or equal based on experience
First experience in Facilities or Office management is a great plus as well as experience in working within a financial environment
Excellent written and spoken knowledge French and English
You have strong organizational skills and excellent attention to details
You can multitask, prioritize demands and take initiatives
Team player: you have the ability to work both independently and within a team environment, serving numerous internal and external customers under a tight timeline
Excellent knowledge of Office 365, mainly Excel
#LI-POST
Business unit
Operations, Data & IT - COO Office
Job title
Facilities & Logistics Officer F/M
Contract type
Permanent
Candriam Group Presentation
Candriam is a global multi-specialist asset manager and a recognized pioneer and leader in sustainable investment. For more than 25 years, Candriam has offered innovative and diversified investment solutions across many asset classes including fixed income, equities, absolute return , asset allocation and illiquid assets.
As a Responsible Employer, Equal Employment Opportunity is crucial to Candriam. We are committed to building the best global team that represents a variety of backgrounds, perspectives, and skills. We provide an inclusive work environment and support wellbeing and work-life balance.
Mission
The COO Office is an operational and transversal business unit managing 2 domains: Operational Excellence and Facilities & Logistics. For both departments the Head of COO Office has a direct reporting line to the COO.
Facilities and Logistics (FNL) is a department within the COO Office, which has as well local as transversal responsibilities such as
Ensure facilities and organize logistics for the main offices in Brussels, Paris, Luxembourg and London
Provide assistance and support for all branches located throughout Europe
Organizes office equipment purchases and maintenance for all main offices and branches
Follow up of the day to day activity and needs for materials and services of all kinds
Single point of contact regarding office incident management
Manage the relations with the landlords and organize regular meetings to streamline efficient use of office space and facilities
Provide assistance and support for all branches located throughout Europe
Organizes office equipment purchases and maintenance for all main offices and branches
Follow up of the day to day activity and needs for materials and services of all kinds
Single point of contact regarding office incident management
Manage the relations with the landlords and organize regular meetings to streamline efficient use of office space and facilities
Responsabilities
Mission
The mission of Facilities and Logistics is to provide maximum service to the employees of Candriam by facilitating office management, providing equipment, fostering efficient workflows between internal and external stakeholders.
Responsibilities
- Office Coordination: managing all aspects of day-to-day facilities such as ordering office supplies, assist visitors, fleet management, printing services, catering services, building management, travel management
- Ticket management: follow-up and tracking of employee requests
- Being the single point of contact for vendors and service providers (cleaning, maintenance, security, …)
- Telecom Services: activation and follow-up of telecom subscriptions
- Key contact within the Onboarding process, assuring that all employees receive adequate and personalized package of mobile tools, access badge and office equipment
- Key contact within the Offboarding process, assuring that all employees return their business related mobile tools, access badge and office equipment
- Project Management: coordination of move requests and renovations
- Real Estate: managing the relations with the landlord
- Work closely with the HR and IT Helpdesk department
Profile
Bachelor degree in Office Management or Facilities or equal based on experience
First experience in Facilities or Office management is a great plus as well as experience in working within a financial environment
Excellent written and spoken knowledge French and English
You have strong organizational skills and excellent attention to details
You can multitask, prioritize demands and take initiatives
Team player: you have the ability to work both independently and within a team environment, serving numerous internal and external customers under a tight timeline
Excellent knowledge of Office 365, mainly Excel
#LI-POST
Position location
Job location
Europe, Luxembourg
City
Luxembourg
Candidate criteria
Education
2. Bachelor's Degree / Licence - Master (BAC+3)
Minimum level of experience required
2-5 years
Languages
- French (C1 - Fluent)
- English (C1 - Fluent)
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