We are seeking a dedicated and professional Bookkeeper and Office Administrator to join our team. Mainly focused on supporting the Chairman/ CEO. The successful candidate will possess discretion, maturity, and flexibility, alongside essential experience in finance or bookkeeping and administration.
Key Responsibilities:

• Invoice and Payment Tracking: Maintain accurate records of invoices and payments across various projects.
• Bank Reconciliations: Conduct regular bank reconciliations, ensuring all financial records are accurate and up-to-date.
• Tax Preparation: Prepare essential paperwork for annual personal and company tax returns in consultation with our accountants.
• Query Handling: Manage ad hoc queries via emails or phone calls from suppliers, contractors, and tenants.
• Filing System Management: Organize and maintain filing systems meticulously.
• Data Management: Update and maintain data streams and key performance indicators (KPI) on various projects.
• Errand Running: Carry out occasional errands as required to support the team.
• CEO Collaboration: Work closely with the CEO and other key executives/ shareholders on ad hoc tasks, special projects and strategic initiatives
• Property Management: Oversee property-related tasks including maintenance coordination liaising with tenants, contractors and sales agents.
• Meeting Preparation: Prepare meeting agendas, take minutes, and distribute meeting notes on occasion
• Document Preparation: Draft, review, and edit documents, reports, and presentations.
• Communication Liaison: Act as a primary point when required
• Confidential Information Handling: Safeguard confidential information and ensure it is handled with integrity.

Required Competencies:

• Discretion: High level of confidentiality and professionalism.
• Maturity: Demonstrated maturity in handling sensitive information and situations.
• Flexibility: Ability to adapt to varying tasks and priorities.
• Financial Acumen: Proficiency in finance or bookkeeping practices.
• Communication Skills: Excellent verbal and written communication skills in English.
• Organizational Skills: Strong attention to detail and organizational abilities.
• Technical Proficiency: Familiarity with modern office software and tools.

Previous Experience Required:

• Proven experience as a Bookkeeper, Personal Assistant, Executive Assistant, or in a similar role.
• Demonstrable experience in finance or bookkeeping, including bank reconciliations and preparation of tax-related documents.
• Experience managing emails and handling queries from diverse stakeholders.
• Prior experience in data management and maintaining KPIs is advantageous.

How to Apply:
If you believe you have the skills and experience to excel in this role, please submit your CV and a cover letter outlining your suitability for the position.
Job Types: Part-time, Permanent
Expected hours: No more than 12 per week
Schedule:

• Monday to Friday

Experience:

• Financial / Bookkeeping: 1 year (required)
• PA or EA: 5 years (required)

Work authorisation:

• Ireland (required)

Work Location: In person
Application deadline: 08/09/2024