Job Posting: 02/Dec/2024

Closure Date: 16/Dec/2024, 4:59:00 PM

Organizational Unit: CSOC

Job Type: Non-staff opportunities

Type of Requisition: PSA (Personal Services Agreement)

Grade Level: N/A

Primary Location: Hungary-Budapest

Duration: 11 months, renewable

Post Number: N/A

• FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
• Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
• Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
• FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
• All selected candidates will undergo rigorous reference and background checks
• All applications will be treated with the strictest confidentiality
• FAO staff are subject to the authority of the Director-General, who may assign them to any of the activities or offices of the Organization.

Organizational Setting
The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment, and a better life, leaving no one behind.
The Shared Services Centre (SSC) Budapest recommends and administers process management and procedures that need to be executed effectively; ensures the management of quality assurance activities associated with the transactional processes and implementation of service delivery; continuously improves the satisfaction of its customers, internal or external, while pursuing a continuous improvement agenda that will drive up service excellence while driving down the costs of service delivery through process standardization, process automation and self-service capabilities.

Reporting Lines
The Finance Analyst will report to the Finance Officer. He or she will work closely with the Finance Unit team as well as FAO Decentralized Offices.

Technical Focus
Delivery of financial services to FAO Decentralized Offices.

Tasks and Responsibilities

• Act as a point of contact for CSF and Decentralized Offices for matters related to bank reconciliation.
• Perform routine financial administration support and transaction processing tasks including calculating, inputting and checking information for correctness and communicating discrepancies to supervisor(s);
• Monitor the workload and track the progress of tasks assigned to the bank reconciliation team, and report the updates to supervisor
• Verify accuracy of data including researching and reporting any irregularities, discrepancies or processing issues to supervisor(s);
• Assist with reviewing transactions, investigating errors and taking corrective accounting actions;
• Extract details of transactions from the accounting system to support the analysis and verification of accuracy and validity;
• Participate in continuous improvement efforts by acting as focal person for the Continuous Improvement Team for the analysis, testing and implementation of new financial process automations;
• Ensure smooth processing of invoices, payments, returns and payment rejections;
• Contact FAO’s corporate banks in case of payment issues;
• Draft and prepare correspondence to respond to queries;
• Create and maintain standard operating procedures in the area of work;
• Provide procedural guidance to managers and staff; provide communication and advice to other finance support personnel, as needed;
• Perform other duties as required.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

• Secondary School Education
• Four years of relevant experience in finance, accounting, cash management and/or asset management related support work.
• Working knowledge (level C) of English
• National of Hungary or resident of the country with valid work permit.

FAO Core Competencies

• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

• Extent of knowledge of financial rules and regulations, accounting policies and practices;
• Extent of knowledge of the processing and approval process of a variety of transactions;
• Familiarity with ERP corporate financial systems;
• Knowledge of the communication and documentation standards;
• Knowledge of another FAO official language (Arabic, Chinese, French, Russian or Spanish) would be an asset;
• Knowledge of the MS Office applications and Oracle ERP application or similar ERP system.

• FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing).
• Incomplete applications will not be considered.
• Applications received after the closing date will not be accepted.
• Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications.
• For other issues, visit the FAO employment website: http://www.fao.org/employment/home/en/
• Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.

If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance: https://fao.service-now.com/csp
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