Germany Job Openings
The Church of Jesus Christ of Latter-day Saints
Event Specialist | Frankfurt (Germany) | Temporary, 24 Months (Full-Time, 40 Hours)
Frankfurt am Main
FULL TIME
December 3, 2024
- Under the direction of the Events Manager, collaborates with various stakeholders to plan and coordinate events preparation for a successful experience.
- Collaborates with facility management, hospitality and travel services, caterers, security, Church Communication, Publishing Services and other event partners and sponsors to plan, schedule and set up events.
- Identifies qualified external services, communicates with vendors and contractors as needed. Accurately completes bookins and prepares contracts based on required services.
- Creates and maintains detailed event information using shared databases and software, facilitates seamless communication between departments, vendors and stake holders, and ensures that event requirements are met efficiently.
- Assist with event budgeting, forecasting, and reconciliation of budgets, to allocate resources effectively.
- Continuously refines event offerings based on feedback. Identifies options and provides expert advice on events solutions.
- Performs a variaty of administrative tasks such as preparing purchase requisitions, receiving and paying invoices ensuring accuracy of services and costs. Reviews and reconciles expenditures, monitors budget and ensures compliance of controls.
- Performs clerical/secretarial duties such as preparing correspondence and reports; coordinating meeting agendas and taking minutes, maintaining files, handling in-coming and out-going mail.
- May require occasional in person attendance or remote assistance during an event, in the evening, on the weekend or holidays.
- High school education (higher levels preferred) and at least 2+ years' experience in event management, administration or related area.
- Exceptional ability to organize and coordinate all phases of event management, with great attention to details.
- Ability to use a variety of computer software and related devices, including Microsoft Applications, and aptitude to learn other software applications as needed
- Excellent communication skills, calm and rational decision maker.
- Able to communicate professionally and effectivenly with external partners as well as with the senior leadership of the Church
- Able to effectively coordinate work with other divisions, vendors and contractors.
- Proven organizational skills including filing, scheduling, time management and ability to prioritize and schedule activities to meet required deadlines.
- Excellent verbal and written communication in English. Additional European languages are an advantage.
- Able to handle sensitive information with confidentiality.
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