Colombia Job Openings
CSA-JLL - Colombia
Facility Assistant
Bogota
FULL TIME
November 30, 2024
We are seeking a dedicated and detail-oriented Facility Assistant to support our Facility Manager in ensuring smooth day-to-day operations of our site. The ideal candidate will have a keen eye for detail, excellent organizational skills, and the ability to multitask effectively. This role is crucial in maintaining a safe, efficient, and well-functioning workplace environment.
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Location: Bogota, Colombia.
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Work schedule: Monday to Friday, 8:00 am to 5:00 pm.
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Work model: On site .
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Contract Type: Indefinite-term.
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Serve as the primary point of contact for internal customers regarding facilities-related inquiries and issues.
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Manage and resolve facilities-related queries and requests from employees in a timely and professional manner.
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Assist the Facility Manager in overseeing daily operations of the facility, ensuring all systems and services are functioning properly.
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Conduct regular site inspections to identify and report any maintenance issues, safety hazards, or areas needing improvement.
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Coordinate and oversee routine maintenance tasks, including scheduling repairs and preventive maintenance activities.
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Act as the first point of contact for facility-related issues reported by staff, addressing concerns promptly or escalating to the Facility Manager as needed.
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Monitor inventory of facility supplies and equipment, placing orders when necessary and managing stock levels.
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Assist in coordinating with external vendors and service providers, ensuring timely completion of contracted services.
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Support the implementation of health and safety protocols, ensuring compliance with regulations and company policies.
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Help manage space allocation and office layouts, assisting with moves and reconfigurations as required.
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Maintain accurate records of facility operations, including maintenance logs, incident reports, and equipment inventories.
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Assist in preparing reports on facility performance, maintenance activities, and budget expenditures for the Facility Manager.
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Support the coordination of special events or projects related to facility operations.
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Assist in emergency preparedness and response efforts, including participating in drills and updating procedures.
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Help implement and monitor energy efficiency and sustainability initiatives at the site level.
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Provide administrative support to the Facility Manager as needed, including scheduling, document preparation, and data entry.
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Act as a liaison between the facilities team and other departments to ensure effective communication and coordination.
Requirements:
- Associate's degree in Business Administration, or related field; Bachelor's degree preferred.
- 1-3 years of experience in facilities management or a related role.
- Strong understanding of building systems and facility operations.
- Excellent organizational and time management skills.
- Strong communication skills, both verbal and written.
- Proficiency in Microsoft Office Suite and familiarity with facility management software.
- Ability to prioritize tasks and work independently under general supervision.
- Problem-solving skills with a proactive approach to identifying and addressing issues.
- Basic technical knowledge to troubleshoot common facility-related problems.
- Attention to detail and commitment to maintaining high standards of facility maintenance and cleanliness.
- Flexibility to occasionally work outside normal business hours for urgent matters or special projects.
- Physical ability to move around the facility and perform light manual tasks as needed.
- Customer service-oriented with a positive attitude and willingness to assist others.
We regret to inform you that this job opportunity is no longer available as it has expired
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