Responsibilities:

• Serve as the primary point of contact for internal customers regarding facilities-related inquiries and issues.
  
• Manage and resolve facilities-related queries and requests from employees in a timely and professional manner.
  
• Assist the Facility Manager in overseeing daily operations of the facility, ensuring all systems and services are functioning properly.
  
• Conduct regular site inspections to identify and report any maintenance issues, safety hazards, or areas needing improvement.
  
• Coordinate and oversee routine maintenance tasks, including scheduling repairs and preventive maintenance activities.
  
• Act as the first point of contact for facility-related issues reported by staff, addressing concerns promptly or escalating to the Facility Manager as needed.
  
• Monitor inventory of facility supplies and equipment, placing orders when necessary and managing stock levels.
  
• Assist in coordinating with external vendors and service providers, ensuring timely completion of contracted services.
  
• Support the implementation of health and safety protocols, ensuring compliance with regulations and company policies.
  
• Help manage space allocation and office layouts, assisting with moves and reconfigurations as required.
  
• Maintain accurate records of facility operations, including maintenance logs, incident reports, and equipment inventories.
  
• Assist in preparing reports on facility performance, maintenance activities, and budget expenditures for the Facility Manager.
  
• Support the coordination of special events or projects related to facility operations.
  
• Assist in emergency preparedness and response efforts, including participating in drills and updating procedures.
  
• Help implement and monitor energy efficiency and sustainability initiatives at the site level.
  
• Provide administrative support to the Facility Manager as needed, including scheduling, document preparation, and data entry.
  
• Act as a liaison between the facilities team and other departments to ensure effective communication and coordination.
  

Requirements:

• Associate's degree in Business Administration, or related field; Bachelor's degree preferred.
• 1-3 years of experience in facilities management or a related role.
• Strong understanding of building systems and facility operations.
• Excellent organizational and time management skills.
• Strong communication skills, both verbal and written.
• Proficiency in Microsoft Office Suite and familiarity with facility management software.
• Ability to prioritize tasks and work independently under general supervision.
• Problem-solving skills with a proactive approach to identifying and addressing issues.
• Basic technical knowledge to troubleshoot common facility-related problems.
• Attention to detail and commitment to maintaining high standards of facility maintenance and cleanliness.
• Flexibility to occasionally work outside normal business hours for urgent matters or special projects.
• Physical ability to move around the facility and perform light manual tasks as needed.
• Customer service-oriented with a positive attitude and willingness to assist others.