OVERVIEW
Parent Sector : Education Sector (ED)

Duty Station: Beijing

Classification of duty station: [[filter12]]

Standard Duration of Assignement : [[filter13]]

Job Family: Programme Coordination

Type of contract : Non Staff

Level : Level 2

Duration of contract : 1 year

Recruitment open to : Internal and external candidates

Application Deadline (Midnight Paris Time) : 15-DEC-2024

UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism

OVERVIEW OF THE FUNCTIONS OF THE POST
Under the authority of the Director of UNESCO Reginal Office for East Asia in Beijing and the direct supervision of the Education Programme Specialist the incumbent shall provide administrative and programme-related we assistance, and carry out the following duties and responsibilities:

1. Provide necessary administrative support with respect to project implementation, monitoring & evaluation, budget monitoring, reporting and update of relevant databases within the framework of UNESCO’s programmes.

2. Assist drafting contracts, prepare and monitor payments, oversee budget situation, communicate and follow up with project partners, oversee the work of interns, to ensure smooth implementation of programme activities and related contracts.

3. Assist in the preparation of UNESCO work plans, project proposals for mobilization of voluntary contributions, reporting and updating of relevant databases within the framework of UNESCO’s regular programme and voluntary contributions.

4. Assist in organizing events, seminars, workshops and trainings, provide support for the Unit and undertake travel missions in support of project and programme implementation.

5. Assist in preparing various reports, communications and correspondence such as periodic reports on the implementation of the programme, country briefings, UN reporting, meeting minutes, inputs to office publications and social medias, website update, speeches, presentations, memos letters and other correspondence, and provide informal translation and interpretation (Chinese – English) when needed.

6. Assist in maintaining contacts with UNESCO National Commissions, line ministries, UN agencies, development agencies, donors and NGOs in five countries that the regional office covers namely China, Mongolia, Japan, Democratic Peoples Republic of Korea and Republic of Korea.

7. Undertake any other assignments work related requested by the Director or the Education Programme Specialist.
Long Description Long Description Long Description COMPETENCIES (Core / Managerial) Accountability (C) Communication (C) Innovation (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C) Results focus (C) Teamwork (C) - For detailed information, please consult the UNESCO Competency Framework .
REQUIRED QUALIFICATIONS
EDUCATION

University degree, secondary, technical and/or vocational training

WORK EXPERIENCE

A minimum of 5 years of relevant experience

Experience in project management, coordination and implementation

SKILLS/COMPETENCIES

• Demonstrating/safeguarding ethics and integrity;
• Demonstrating corporate knowledge and sound judgment;
• Self-development, initiative-taking;
• Facilitating and encouraging open communication in the team, communicating effectively;
• Creating synergies through self-control;
• Managing conflict;
• Capacity to work in a team as well as independently;
• Operates in compliance with UNESCO’s rules and regulations.

LANGUAGES

Excellent knowledge of English and Mandarin (oral and written)

DESIRABLE QUALIFICATIONS
EDUCATION

Degree in Administration Management, Public Relations, International Relations, Languages or Education

WORK EXPERIENCE

Of the five years relevant experience, at least two years working experience in an international organization or diplomatic entity

Relevant professional experience in project administration as well as communication with partners

SKILLS / COMPETENCIES

Proficiency in MA Office applications (Word, Excel, Power Point, Outlook, Share Point)

BENEFITS AND ENTITLEMENTS

Benefits include: 2.5 days of leave per month, up to 25% of the basic salary with proof of enrolment in a medical insurance and pension plan.

Please note that UNESCO is a non-smoking Organization.

A WRITTEN ASSESSMENT MAY BE USED IN THE EVALUATION OF CANDIDATES.

SELECTION AND RECRUITMENT PROCESS

Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the UNESCO careers website. No modifications can be made to the application submitted.

The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview.

UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates.

Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.

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UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States ( last update here ) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.

UNESCO does not charge a fee at any stage of the recruitment process.

Please note that UNESCO is a non-smoking Organization.