Technical Services Assistant (General)(G4) - (2024/0586 (020149))

Organization: SGTS-Performance and Asset Management Team

Primary Location: Austria-Vienna-Vienna-IAEA Headquarters

Job Posting: 2024-11-21, 2:51:59 AM

Closing Date: 2024-12-12, 4:59:00 PM

Duration in Months: 36

Contract Type: Fixed Term - Regular

Probation Period: 1 Year

Full Competitive Recruitment: Yes

IMPORTANT NOTICE REGARDING APPLICATION DEADLINE: Please note that the closing date for submission of applications is indicated in local time as per the time zone of the applicant's location.
Organizational Setting
The Department of Safeguards carries out the IAEA’s duties and responsibilities as the world’s nuclear inspectorate, supporting global efforts to stop the spread of nuclear weapons. The primary role of the Department is to develop and implement IAEA safeguards to ensure that there is no diversion of declared nuclear material from peaceful activities and no indications of undeclared nuclear material or activities in a State as a whole.

The Department comprises nuclear safeguards inspectors, responsible for carrying out inspections and verifications of all-safeguards relevant information for nuclear facilities in over 180 States; and technical staff responsible for a wide range of activities including: developing concepts and approaches for implementing safeguards; developing and maintaining safeguards equipment; providing analytical and laboratory services for sample analysis; collecting, evaluating and analysing safeguards-relevant information; providing information and communication technology infrastructure and services; and providing programme coordination support.

The Division of Technical and Scientific Services ensures the provision of state-of-the-art equipment and related expertise for the accomplishment of the Department of Safeguards activities. Within this mandate, the Division is responsible for procurement, testing, provision, inventory control, performance monitoring and maintenance of safeguards equipment and supplies required by SGO Divisions; management of equipment development and engineering activities to meet quality and safeguards requirements; development and provision of documentation, procedures, instrumentation methods and techniques; provision of specialized technical and scientific support to inspectors and inspection activities in the field and at headquarters; and, radiation contamination monitoring of returned equipment and timely write-off of obsolete or contaminated equipment. The Division also coordinates departmental health and safety activities.

Main Purpose
Reporting to the Team Leader, the Technical Services Assistant (General) provides logistic support to the SG Department. He/she answers routine queries from the inspectors, delivers goods and services, inspects goods received, attends to warehouse operations and implements reliable logistic services including the receipt, packing, unpacking, storage, transfer and distribution of goods and services.

Functions / Key Results Expected
The Technical Services Assistant (General):

• Using the relevant IT tools available, monitor the requests of SG equipment and supplies, and ensures there are timely attended.
• Prepare, collect, pack and distribute requested equipment and supplies and relevant documentation.
• Timely and accurately record the distribution of equipment and supplies.
• Provide logistic support to SG Staff, including answering routine queries, liaising with technicians/inspectors to proactively solve any logistic issues, informing requestors of possible delays, and/or keeping them updated on relevant specific logistic requirements.
• Conduct systematic inspection and recording of goods received. In particular, perform physical verification of the delivery and reconciliation with Procurement Order line items to ascertain correctness, inform MTGS/requester in case of any discrepancies.
• Prepare newly received SG assets for barcoding by unboxing and making them easily accessible for affixing the unique identification label.
• Move or arrange for the move of bulky and heavy equipment within the VIC premises.
• Maintain a centralized stock of consumables, including Personal Protective Equipment, and distribute them to SG staff.
• Works collaboratively with other support staff within the Division in performing back-up of logistic activities and support.
  
  The duties will include manual handling of bulky items. The incumbent is expected to follow systems of work in place for their health and safety, ensuring the correct use of any equipment provided for their health and safety, including lifting equipment. The incumbent must be medically cleared by VIC Medical Service.

The incumbent may perform his/her work in areas involving exposure to radioactive materials. Therefore, as an Occupationally Exposed Worker, he/she must be medically cleared by VIC Medical Service and is subject to an appropriate radiation and health monitoring programme, in accordance with the IAEA's Radiation Safety Regulations.
Competencies and Expertise
Core Competencies(Competency Framework)
Functional Competencies
Required Expertise

Qualifications, Experience and Language skills

• Completed secondary degree.
• At least four years of relevant work experience, preferably in an international environment.
• Proven experience in database management, data retrieval applications and document management.
• Demonstrated ability to work to a high degree of accuracy and to pay attention to detail, particularly at times of high workload.
• Understanding of asset management approaches including asset identification, physical counting and reconciliation.
• Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.
• GS testing to IAEA standard may be part of the process.

Remuneration
The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at EUR 48527 (subject to mandatory deductions for pension contributions and health insurance), 6 weeks' annual vacation, pension plan and health insurance. More information on the conditions of employment can be found at: https://www.iaea.org/about/employment/general-service-staff


General Information

• The IAEA's paramount consideration in the recruitment of staff member is to secure employees of the highest standards of efficiency, technical competence and integrity.
• Staff Members shall be selected without any unfair treatment or arbitrary distinction based on a person's race, sex, gender, sexual orientation, gender identity, gender expression, religion, nationality, ethnic origin, disability, age, language, social origin or other similar shared characteristic or trait.
• The IAEA is committed to gender equality and to promoting a diverse workforce.
• Recruitment will be on a LOCAL BASIS only.
• Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity.
• The IAEA has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and the IAEA, including sexual harassment, abuse of authority and discrimination.

Evaluation process

• The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the selection criteria stated in the vacancy announcement. Applicants must provide complete and accurate information. Evaluation of qualified candidates may include an assessment exercise, which may be followed by a competency-based interview.
• Candidates under serious consideration for selection may be subject to reference and background checks as part of the recruitment process.

Appointment information

• Appointment is subject to a satisfactory medical report.
• Staff members may be assigned to any location.
• The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.