Position Title : Regional Supply Chain Officer
Duty Station : Vienna, Austria
Classification : Professional Staff, Grade P4
Type of Appointment : Fixed term, one year with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : 12 December 2024
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading
UN agency in the field of migration, works closely with governmental, intergovernmental and
non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the
benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Read more about diversity and
inclusion at IOM at www.iom.int/diversity.
Applications are welcome from first- and second-tier candidates, particularly qualified female
candidates as well as applications from the non-represented member countries of IOM. For all
IOM vacancies, applications from qualified and eligible first-tier candidates are considered
before those of qualified and eligible second-tier candidates in the selection process.
For the purpose of this vacancy, the following are considered first-tier candidates:
1. Internal candidates
2. External female candidates:
3. Candidate from the following non-represented member states:
Antigua and Barbuda; Barbados; Comoros; Congo (the); Cook Islands;
Guinea-Bissau; Holy See; Iceland; Kiribati; Lao People's Democratic
Republic (the); Madagascar; Marshall Islands; Micronesia (Federated
States of); Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia;
Samoa; Sao Tome and Principe; Solomon Islands; Suriname; The Bahamas;
Tonga; Tuvalu; Vanuatu
Second tier candidates include:
All external candidates, except candidates from non-represented member states of IOM and
female candidates.
Context:
Under the overall supervision of the Regional Director (RD) and/or direct (structural) supervision
of the Deputy Regional Director (Management and Reform) and Thematic (functional)
supervision of the Supply Chain Division (SCD) at Headquarters (HQ), the Regional Supply
Chain Officer will be responsible and accountable for overseeing the Supply Chain (SC)
activities in the Region, guided by Supply Chain Management objectives to deliver quality
goods/services to the beneficiaries at optimal price and in a timely manner.
In particular, the successful candidate will strengthen the regional advisory support to bridge
technical capacity gaps at the Country Office (CO) level and enhance coordination and
knowledge sharing across COs in the Region.

Core Functions / Responsibilities:
1. Conduct strategic planning for SC related activities in the Region in close collaboration with
internal and external stakeholders in the COs in the Region, as well as relevant units at HQ.
2. Lead implementation of the SC strategy and related projects in the Region, in accordance
with IOM Supply Chain Strategy, the ongoing application of internal governance framework,
business transformation and other initiatives.
3. Monitor, assess and manage the SC risks at the regional level. Support mitigation of potential
SC related risks evolving in the Region.
4. Provide direct expert support and advice to guide the emergency SC operations, particularly
the rapid deployment of SC personnel at the onset of any crisis. Collaborate with the SCD
Emergency Cell of HQ to manage demands sourced from the global prepositioning network
and/or global procurement.
5. Provide specialized advisory services and technical guidance to COs in the Region, in
particular to SC teams and senior management. Collect and analyze data related to the SC
operations and prepare reports for management to assess effectiveness and identify areas for
improvement.
6. Review, evaluate and consolidate regional procurement plans to identify opportunities for
regional Long-Term Agreement (LTA) development and procurement collaboration. Provide
expert support to transactional procurement actions and establish and manage regional LTAs
for specialized and repetitive procurement needs. Leverage the use of global LTAs and
Prepositioned Stocks and ensure coordination with other regions to expedite delivery.
7. Engage with COs in the region, to provide advice and guidance in defining and implementing
effective procurement strategies, focusing on efficiency gains, process acceleration, risk
mitigation, and scalability. Guide the creation of procurement action plans, including tendering,
evaluation, and contract management processes.
8. Provide advice, guidance, and expert support the COs in the Region with management of
Implementing Partners (IP), including identification of potential IPs based on their expertise,
historical records, capacity, and presence within the Region, and conduct thorough
assessments to ensure alignment with the organizational goals and standards.
9. Provide advice, guidance, and expert support to the COs in the Region in managing complex
procurement cases, in consultation with IOM technical departments.
10. Monitor assets in the Region, including armored vehicles, to coordinate asset utilization
across the COs, and beyond.
11. Advise, guide and support the COs in the Region with establishment and management of a
robust appropriate internal control mechanisms for Supply Chain Management process to
safeguard the Organization's assets and prevent fraud, while ensuring that CO specific
administrative procedures are in place and followed in accordance with the Organization's rules
and regulations.
12. Provide technical supervision, guidance and training to the supply chain management staff
in the Region, while monitoring, evaluating, and promoting their professional and career
development.
13. Identify training needs in the Region, lead trainings and workshops to foster knowledge
sharing across COs.

14. Provide support to assess the SC staff capacities and overall SC operations in the Region.
Foster a culture of knowledge exchange and best practices in SC management.
15. Represent the Regional Office in the UN inter-agency meetings and forums related to SC
management. Collaborate on sharing resources to achieve common goals and implementation
of UN global initiatives.
16. Establish and maintain connections with peers to explore collaborative procurement
opportunities within the UN system in the Region.
17. Perform such other duties as may be assigned.
Required Qualifications and Experience:
Education

• Master’s degree in Business Administration, Supply Chain Management, Logistics,

Procurement or a related field from an accredited academic institution with seven years of
relevant professional experience; or,

• University degree in the above fields with nine years of relevant professional experience.

Experience

• Experience in leading and managing diverse supply chain operations; and,
• Demonstrated experience in training and managing large teams of co-workers, managing

vendors and suppliers. Skills

• Extensive knowledge of IOM/UN internal procurement and financial rules, as well as IOM's

system and processes as they apply to procurement and logistics; and,

• Excellent level of computer literacy; and,
• Good knowledge of ERP system is an advantage.

Languages
IOM’s official languages are English, French, and Spanish. All staff members are required to be
fluent in one of the three languages.
For this position, fluency in English is required (oral and written). Working knowledge of another
official UN language (Arabic, Chinese, French, Russian, and Spanish) and/or any local
language in the region is an advantage.
Proficiency of language(s) required will be specifically evaluated during the selection process,
which may include written and/or oral assessments.
Notes
1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database
(https://whed.net/home.php).
Required Competencies:
Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural

Core Competencies – behavioural indicators level 3

• Teamwork: Develops and promotes effective collaboration within and across units to achieve

shared goals and optimize results.

• Delivering results: Produces and delivers quality results in a service-oriented and timely

manner. Is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and

innovate.

• Accountability: Takes ownership for achieving the Organization’s priorities and assumes

responsibility for own actions and delegated work.

• Communication: Encourages and contributes to clear and open communication. Explains

complex matters in an informative, inspiring and motivational way.IOM’s competency framework can be found at this link.
https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.p
df
Competencies will be assessed during a competency-based interview.
Other:
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding
confirmation.
This selection process may be used to staff similar positions in various duty stations.
Recommended candidates endorsed by the Appointments and Postings Board will remain
eligible to be appointed in a similar position for a period of 24 months.
The list of NMS countries above includes all IOM Member States which are non-represented in
the Professional Category of staff members. For this staff category, candidates who are
nationals of the duty station’s country and who do not have prior experience outside the duty
station’s country as staff member in the Professional category cannot be considered eligible.
Appointment will be subject to certification that the candidate is medically fit for appointment,
accreditation, any residency or visa requirements, and background verification and security
clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be
required for individuals hired on or after 15 November 2021. This will be verified as part of the
medical clearance process.
Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No
late applications will be accepted.
How to apply:
Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment

system, by 12 December 2024 at the latest, referring to this advertisement.
IOM only accepts duly completed applications submitted through the IOM e-Recruitment
system. The online tool also allows candidates to track the status of their application.
Only shortlisted candidates will be contacted.
For further information please refer to: www.iom.int/recruitment
Posting period:
From 29.11.2024 to 12.12.2024
No Fees:
IOM does not charge a fee at any stage of its recruitment process (application, interview,
processing, training or other fee). IOM does not request any information related to bank
accounts.
Requisition: VN 2024 707 Regional Supply Chain Officer (P4) Vienna, Austria (59302452) Released
Posting: Posting NC59302453 (59302453) Released