We are seeking an experienced and detail-oriented Account and Finance Executive to join our team. The ideal candidate will handle various accounting and financial tasks, including accounts payable (AP) and accounts receivable (AR) management, preparing quotations, cash flow planning, utilizing accounting systems (Quick Books), handling e-invoicing, managing debtor and creditor aging, bookkeeping, and providing payroll services.
1. Accounts Payable (AP):

• Process and verify invoices for accuracy, ensuring compliance with company policies and procedures.
• Manage payment cycles, including preparing payment runs and maintaining accurate payment records.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Monitor and manage outstanding payables to ensure timely settlement and good vendor relationships.

2. Accounts Receivable (AR):

• Prepare and issue invoices, credit notes, and receipts accurately and promptly.
• Monitor and follow up on outstanding payments to ensure timely collection.
• Reconcile customer accounts and address any discrepancies or disputes.
• Generate AR aging reports and communicate with relevant stakeholders about overdue accounts.

3. Cash Flow Planning and Management:

• Monitor and forecast cash flow to ensure sufficient liquidity for operational needs.
• Prepare cash flow reports to provide insight into the company’s financial position.
• Identify potential cash shortages and propose solutions to mitigate risks.
• Collaborate with stakeholders to plan payments, collections, and investments efficiently.

4. Financial Operations:

• Prepare, review, and issue quotations for clients.
• Ensure accurate and timely processing of e-invoices and other financial documents.
• Maintain comprehensive and up-to-date financial records.

5. Accounting System Management:

• Utilize Quick Books to manage accounts, generate financial reports, and monitor transactions.
• Ensure all transactions comply with company policies and financial regulations.

6. Debtor and Creditor Management:

• Monitor and analyze debtor and creditor aging reports.
• Follow up on outstanding payments and ensure timely collection from debtors.
• Manage and reconcile accounts payable and accounts receivable.

7. Bookkeeping and Payroll:

• Perform full-cycle bookkeeping tasks, including journal entries, reconciliations, and month-end closing.
• Liaise with the payroll team to process monthly bulk payments for employee salaries and benefits.
• Ensure payroll is processed accurately and on time, including statutory contributions (e.g., EPF, SOCSO, EIS, and income tax in Malaysia).

8. Compliance and Reporting:

• Prepare and submit financial statements, reports, and tax filings as required.
• Assist with audits and ensure compliance with accounting standards and local regulations.

9. Collaboration and Support:

• Liaise with internal teams and external stakeholders, such as auditors, tax agents, and clients, to resolve any financial issues.
• Support the finance team with ad-hoc tasks as needed.

Job Type: Full-time
Pay: RM2,600.00 - RM3,500.00 per month
Benefits:

• Free parking
• Opportunities for promotion
• Professional development

Schedule:

• Monday to Friday

Supplemental Pay:

• Performance bonus
• Yearly bonus

Ability to commute/relocate:

• Petaling Jaya: Reliably commute or planning to relocate before starting work (Required)

Education:

• Diploma/Advanced Diploma (Preferred)

Experience:

• Microsoft Office: 2 years (Preferred)

Expected Start Date: 02/01/2025