Hi! We’re Smartsourcing, looking for a Property Management Admin Associate who can work with us full-time and on-site!
Where? JEG Tower, Archbishop Reyes, Corner Acacia St., Barangay Kamputhaw, Cebu City, Cebu
We are seeking an experienced and detail-oriented Property Management Administrative Assistant to provide essential administrative support to our Property Management (PM) team and assist with various tasks as needed.

Some of the things we expect you to do are to:

• CRM Management (Cirus8) – Efficiently manage and update the CRM system.
• New Property Onboarding – Handle the administrative tasks related to onboarding new properties.
• New Lease/Management Set-Up – Assist with the documentation and setup for new leases and property management.
• Ongoing Property Management – Provide support for day-to-day property management activities.
• Market Review – Conduct market reviews and assist with relevant property data.
• Pre-Vacate Procedures – Handle administrative tasks related to pre-vacate and tenant vacating processes.
• Arrears Management – Assist in tracking and managing tenant arrears.
• Essential Safety Measures (ESM) – Receive, filter, and distribute ESM reports to the relevant property manager. Review related
• invoices and enter them into the system.
• Renewal of Leases – Coordinate lease renewals and ensure all documents are processed and issued.
• Tenant Vacating – Assist with administrative tasks related to tenants vacating properties.

Requirements:
We would need you to be or have the following:

• Bachelor’s degree in Business Administration, Real Estate, or a related field.
• At least 2 years of experience in a BPO (Business Process Outsourcing) environment or similar role.
• Strong background in administration, particularly as a Virtual Assistant.
• Exceptional organizational skills with the ability to manage multiple tasks and prioritize effectively.
• Excellent verbal and written communication skills.
• Strong attention to detail and accuracy.
• Self-motivated, with a high level of initiative and critical thinking skills.
• Executive Assistant mindset with the ability to anticipate needs and proactively solve problems.
• Strong phone skills and a professional, approachable demeanour.

It would be awesome if you are or also have:

• Experience with accounting software or property management applications.
• Strong leadership potential and a collaborative approach to working with teams.
• A positive attitude and the ability to work well under pressure.
• A pleasing personality and professional demeanour when interacting with clients and tenants.

Benefits:
Be a part of the Smartsourcing crew !
Smartsourcing was born with the purpose of changing people’s lives. Our goal is not only to make sure businesses grow and succeed but also, that you love where you work and thrive. We recruit, train, and support you and provide great benefits. We take pride in the fact we are an award-winning organisation, hailed as one of the best employers and workplaces in Asia as seen on Great Place to Work and HR Asia.
Here’s why we think you’d love working at Smartsourcing…
At Smartsourcing, we’re all about fostering a positive work environment for you. We’re always looking for folks who are unafraid to be their absolute authentic selves because we value diversity and inclusion.
We’re proud to be a certified Great Place to Work. We believe that we can expect the best out of you only when you're happy with where you work and what you do. This is why It is so vital for us that you have a healthy work-life balance.

Some of our company perks include:

• Above-industry salary package
• Day Shift
• Fixed weekends off
• ‍ ️ HMO coverage for you and your dependent/s from day one
• Free lunch every day
• Free coffee every day (latte, americano, or cappuccino) made by our in-house barista
• ️ Sports wellness clubs including free-diving
• ️ Subsidized gym membership at Anytime Fitness
• ✈️ Travel opportunities to Australia
• Exclusive discounts in selected restaurants and merchants
• And so much more!