Position Title: Facility Manager/ Executive Assistant
Location: Panama City, Florida
Company: Fat and Weird Cookie Company
Reports To: Executive Team
Position Overview:
The Facility Manager/ Executive Assistant will play a dual role in supporting the executive team of Fat and Weird Cookie Company and managing the day-to-day operations and maintenance of the facility. This position requires a highly organized, mechanically inclined self-starter who can independently seek out tasks and identify areas for improvement. As a social media-driven company, this role also requires comfort in front of the camera, participating occasionally in content creation. This individual will be proactive, adaptable, and quick to learn new skills. Due to the company’s growth trajectory, this position will evolve based on business needs.
This position requires someone who will be able to diagnose maintenance issues with equipment. Please only apply if you are mechanically inclined and are comfortable around industrial machinery.
Key Responsibilities:

• Daily Task Management: Support the executive team by managing daily schedules, prioritizing tasks, and ensuring all deadlines are met.
• Facility Cleaning: Spend approximately 6-8 hours per week cleaning and maintaining office and facility areas to ensure a tidy, organized workspace.
• Event Planning: Plan, organize, and execute corporate events and functions, including company meetings, employee engagement activities, and external events. Handle logistics, vendor coordination, and post-event evaluations.
• Scheduling & Follow-Up: Manage the executive team’s calendar, schedule meetings and appointments, and ensure follow-up on critical tasks. Coordinate with internal teams and external stakeholders as needed.
• Communication Management: Act as a gatekeeper for the executive team, managing correspondence, phone calls, and emails. Draft, edit, and proofread communications as required.
• Project Coordination: Assist in coordinating projects across departments, ensuring timelines are met and resources are effectively allocated.
• Administrative Support: Handle administrative duties, including filing, document management, expense reporting, and preparing presentations for the executive team.
• Social Media Assistance: Occasionally participate in social media content creation, including filming and capturing content for promotional purposes.
• Confidentiality & Discretion: Maintain the highest level of confidentiality in handling sensitive company and personal information.

Facility Management Duties:

• Oversee all aspects of facility operations, including safety, security, cleanliness, and functionality.
• Perform handyman tasks, including basic construction, plumbing, electrical work, and grounds maintenance, as needed to keep the facility in optimal condition.
• Maintain knowledge of commercial kitchen equipment, ensuring timely repairs and routine upkeep to support smooth business operations.
• Proactively identify and address facility-related issues before they become roadblocks, keeping operations running smoothly.
• Coordinate regular maintenance, repairs, and inspections, and liaise with contractors, service providers, and vendors, ensuring all work is completed to standard and within budget.
• Implement and maintain facility safety protocols, emergency response procedures, and compliance with safety regulations.

Qualifications:

• Education: Bachelor's degree preferred, not required.
• Experience: 3-5 years in an Executive Assistant or Facility Manager role, ideally supporting senior executives. Experience in a fast-paced, entrepreneurial environment is a plus.
• Mechanical Aptitude: Knowledge of commercial kitchen equipment and ability to diagnose and resolve minor mechanical and maintenance issues independently.

Skills:

• Strong organizational, time-management, and multitasking skills.
• Proficiency in Microsoft Office Suite, Google Workspace, and adaptability to new tech platforms.
• Familiarity with facility management, including handyman tasks (construction, plumbing, electrical, and grounds work).
• Event planning and project coordination experience is highly desirable.

Personal Attributes:

• Self-starter who can identify tasks and independently seek out ways to contribute.
• High level of professionalism and discretion.
• Quick learner with a proactive approach to problem-solving.
• Comfortable being on camera and contributing to social media content.
• Strong interpersonal skills and a collaborative spirit.

Compensation:

• Competitive salary based on experience.
• Benefits package including health, dental, and vision insurance.
• Opportunities for professional development and career growth.

Note: This position’s duties and responsibilities are not finite and may change as Fat and Weird Cookie Company scales and evolves to meet business needs.
How to Apply: Interested candidates should submit their resume and a cover letter detailing their experience and why they would be a good fit for this role to josh@fatandweirdcookie.com OR respond within Indeed with the above requirements.
Applications will be reviewed on a rolling basis.
Job Types: Full-time, Contract
Pay: $50,000.00 - $60,000.00 per year
Ability to Commute:

• Panama City, FL 32405 (Required)

Ability to Relocate:

• Panama City, FL 32405: Relocate before starting work (Required)

Work Location: In person