Germany Job Openings

European X-Ray Free-Electron Laser Facility GmbH

Administrative Assistant (f/m/d)

Schenefeld

FULL TIME

November 28, 2024

Enlightening Science

European XFEL is an international non-profit company located in the Hamburg area in Germany. It operates a 3.4 km-long X-ray laser, which produces X-rays of unique quality for studies in physics, chemistry, the life sciences, materials research and other disciplines. The diverse scientific facilities at European XFEL enable scientists from across the globe to carry out a wide range of experimental techniques.
As temporary replacement for a colleague in maternity/parental leave, our Communications group is looking for an

Administrative Assistant (f/m/d)

The Position

first point of contact for visitor groups, events, teachers, on the phone, by Email, and at the info desk
booking management for tours, rooms and school labs
administrative tasks (e.g. procurement)
coordinate student tour guides and lab tutors, including shift planning and pay
provide support for events
assistance in evaluation and quality management of public visits
contribute to maintenance of the Visitor Centre website
distribute and keep stock of marketing materials

Requirements

completed apprenticeship in office management, marketing and communication, tourism, hotel management or equivalent experience
good written and oral skills of German and English
organised and well-structured approach to work
open and communicative
ability to work with different software including the procurement system, bookings database(s) and website CMS as well as office tools

For additional information, please contact Sarah Aretz (sarah.aretz@xfel.eu).
Working place will be Schenefeld, in the Hamburg metropolitan area. General information on working in Germany, the Hamburg area and the European XFEL can be found on our Career Page.

Reference Number
A-239

Duration
1 year

Our offer
Become part of a vibrant international and multi-cultural team of scientists, engineers, technical and administrative staff. Be involved in cutting edge scientific and technical progress and participate in our international networks. Experience our atmosphere of tolerance and respect.

Salary and benefits are similar to those of public service organizations in Germany, this includes for example:

family friendly working environment (e.g. additional childcare days)
flexible working times and option for work from home depending on tasks
30 days of vacation, 24th and 31st of December are free as a courtesy of the employer
extensive relocation benefits
generous company pension scheme (6,45% of monthly salary)
monthly social events and subsidized company restaurant
partially financed job-tickets for public transportation
extensive training opportunities incl. subsidized English and German language classes
Easy and free access to a mental health platform to support your wellbeing

Our company language is English.

Application
Please provide your CV and a motivation letter in English as well as any reference letters.
The European XFEL Gmb H is an equal opportunity and affirmative action employer and we promote and support diverse and heterogenous teams. Applicants with disabilities will be given preference over other equally qualified applicants.

Application Deadline: 05/01/2025

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