Timekeeper
Company Summary:
Cad Rail Industries Ltd was founded in 1968 headquartered in Montreal. We take pride on being North America’s leader of full-service solutions in the freight, passenger and commuter rail industries in Canada, the United States and offshore. Cad Rail has other facilities in Calgary, Lethbridge (under Caltrax banner) and has recently been selected by the ONxpress Transportation Partners association to provide all legacy fleet maintenance services for the Metrolinx rail fleet of approximately 1000 bi-level coaches and 90 locomotives. Cad rail’s delivery team will operate and maintain Metrolinx’s rail maintenance facilities in Etobicoke and Whitby, as well as in multiple overnight along with mid-day light servicing facilities located across the Metrolinx train service area.
Job Summary
The Timekeeper is responsible for maintaining accurate time and attendance records for all employees, ensuring compliance with company policies and labor laws. This role involves tracking work hours, verifying timesheets, and resolving discrepancies to facilitate timely and accurate payroll processing. Familiarity with HR systems and working in a unionized environment is considered an asset.
Core Responsibilities

• Accurately track and record employee work hours using Oracle HCM.
• Review and verify daily/weekly timesheets for accuracy and completeness.
• Monitor employee attendance, including tardiness, overtime, and absences.

Data Management:

• Enter and update time and attendance data into the company’s HRIS system.
• Maintain secure and organized timekeeping records.
• Generate and distribute timekeeping reports for internal and external stakeholders.

Discrepancy Resolution:

• Investigate and resolve timekeeping discrepancies in collaboration with employees and supervisors.
• Escalate unresolved issues to HR or Payroll departments as needed.

Policy Compliance:

• Ensure adherence to company timekeeping policies, collective bargaining agreements (CBA), and labor laws.
• Provide guidance to employees on timekeeping procedures and address inquiries.

Coordination with Payroll:

• Collaborate with the payroll team to ensure accurate and timely wage processing.
• Provide necessary data for payroll audits and compliance reviews.
• Other Duties:
• Support other administrative tasks and responsibilities as assigned.

Qualifications

• High school diploma or equivalent (required); post-secondary education in administration, business, or related field (preferred).
• Previous experience in timekeeping, payroll, or administrative roles (preferred).
• Experience in a unionized work environment and familiarity with collective bargaining agreements (CBA) (asset).

Skills

• Familiarity with Oracle HCM and other HRIS systems (asset).
• Proficiency in Microsoft Office Suite, especially Excel and Word.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to work independently and manage priorities effectively.
• Problem-solving skills and the ability to resolve discrepancies promptly.

Asset

• Office environment with occasional on-site interaction to verify attendance records.
• May require occasional overtime during payroll periods or audits.

Cad Rail Industries Ltd. provides an equal opportunity as an employer and we are dedicated to continue to preserve a welcoming, safe and inclusive environment for every individual- no matter of age, race, ethnicity, nationality, sexual orientation, gender identity and expression, religion and disability status.
#CADF
Job Type: Fixed term contract
Contract length: 6 months
Pay: $23.00 per hour
Expected hours: 40 per week
Work Location: In person