Dermapure Cowichan (Formerly Viva Medical Aesthetics)is seeking a dynamic Receptionist to join our team! Become part of the most prestigious network of Dermapure clinics specializing in medical aesthetic care in Canada!
Acting under the supervision of the Clinic Director, the Front Desk Receptionist is responsible for greeting/hosting customers at the clinic, as well as communicating with them over the telephone, by email and/or fax. The Receptionist provides outstanding customer service and is also responsible for invoicing clinic products and services.
A day in the life of a receptionist:
1. Greeting Customers/Customer Service

• Greet customers when they arrive at the clinic and provide outstanding customer service.
• Create a file for each new customer and update existing customer files.
• Answer phone calls and reply to customer e-mails with a keen understanding of aeshetic procedures.
• Book customer appointments and manage the appointment calendar.
• Prepare customer files for next-day appointments.

2. Reception Management

• Implement the clinic’s opening and closing procedures.
• Manage correspondence and postal mail.
• Establish the day's treatments in collaboration with the consultant.
• Manage the clinic’s info e-mail inbox.
• Ensure that the reception area, boutique area and waiting area are properly maintained and stocked.
• Order office supplies and beverages.
• Close batches, balance daily reports and transfer receivables to accounting.
• Ensure availability of cash in the register and notify the person in charge.

3. Customer Invoicing

• Prepare customer invoices and verify invoices daily.

How you will benefit:.

• Rapid and continued growth to ensure a constant opportunity for career development.
• A positive workplace culture where collaboration is fostered. Work with dedicated professionals in skin health and beauty.
• Ongoing training and gratifying rewards.
• Discounts off clinic treatments and products.

What you bring to our team :

• High school leaving diploma is mandatory, training in secretarial/office systems would be an asset.
• At least two (2) years of experience in a similar role.
• Experience in the medical-aesthetics field.
• Proficiency in Microsoft Office Suite.

If you are customer oriented, sociable and organized, we encourage you to apply! This position offers an opportunity to make a meaningful impact on our organization and its people.
Our Core Values:
We care about our people. We innovate to achieve. We dare to be different. We empower to elevate.
To learn more about us and what we offer, check us out: https://www.dermapure.com/en/about/ and https://www.youtube.com/@Dermapure Clinics
Find out more about our clinic : https://www.vivamedicalaesthetics.com/
We are proud to offer equal chances to everyone.
Job Types: Part-time, Permanent
Pay: From $20.00 per hour
Benefits:

• Company events
• Store discount

Schedule:

• Monday to Friday
• Weekends as needed

Experience:

• Microsoft Office: 1 year (required)
• Customer service: 1 year (required)
• Receptionist: 1 year (required)
• Medical Aesthetic: 1 year (preferred)

Work Location: In person