• Documentation Management:
  • Maintain and organize project documentation, including contracts, drawings, specifications, and change orders.
  • Ensure all project documentation is up-to-date, accurate, and easily accessible to project stakeholders.
• Subcontractor Coordination:
  • Assist in the coordination of subcontractors for mechanical and electrical work.
  • Facilitate communication between subcontractors and project managers to ensure alignment with project schedules and specifications.
• Permitting and Regulatory Compliance:
  • Assist in the preparation and submission of permit applications for mechanical and electrical installations.
• Material Procurement and Logistics:
  • Support procurement teams in sourcing and purchasing materials and equipment required for mechanical and electrical installations.
  • Coordinate delivery schedules and logistics to ensure the timely arrival of materials to the project site.
• Communication and Reporting:
  • Serve as a central point of contact for project stakeholders, providing regular updates on project progress, issues, and resolutions.
  • Prepare and distribute project reports, meeting minutes, and other communications as required.

• Minimum three years of business administration experience.
• Proven experience in construction administration, preferably within the mechanical and electrical fields.

• Excellent communication and interpersonal skills, with the ability to liaise effectively with diverse stakeholders.
• Proven high degree of accuracy, effective time management, and strong organizational skills.
• Strong skills in MS Office (Word, Excel, Outlook).
• Proficiency in project management software, Microsoft Office Suite, and document management systems.
• Ability to multitask, prioritize activities and work under pressure.
• Results-oriented and able to take the initiative.

• Physical and Sensory Demands:
  • Office: Minimal demands; typical of a position operating within an office environment; periods of extensive sitting at a desk and in meetings and concentrated use of visual and auditory senses; substantial repetitive keyboard/mouse movement; high sensory demands because of required concentration and attentiveness to detail and regular distractions and interruptions.
  Working Environment:
  
  • Office: Much of the time is spent sitting comfortably with frequent opportunities to move about. The office is located in a comfortable indoor area, and options for hybrid workstations are available for this position. Candidates must be able to climb stairs.

• Competitive commensurate with experience
• A full company-paid benefits package
• Vehicle mileage, when applicable
• Group RRSP plan with company matching
• Real opportunities for growth, development, and advancement
• Fun and social work environment/events
• An open and collaborative work environment

Join Our Team