Austria Job Openings

Institute of Science and Technology Austria (ISTA)

Internship Graduate School Administration

Vienna

PART TIME

November 28, 2024

Part Time (20 h/w)
Klosterneuburg near Vienna, Austria
Starting at € 1,753* gross/month depending on level of education – Duration: 6 months (ideal start date January 15, 2025)

Your Responsibilities
The Graduate School Office (GSO) is a core administrative unit of ISTA that deals with the organization of Ph D student life at ISTA. It promotes excellence in graduate education and is responsible for student admissions and Ph D program administration. During your internship, you will learn the processes behind administration of graduate education and will be able to provide a meaningful contribution. You will be supporting the GSO team of 14 people with various operational tasks:

Support student marketing and recruiting operations (i.e., update postings on online advertising platforms, collect data about recruitment events in target institutions)
Assistance with development and enhancements of program operations (i.e., documenting processes, updating presentations, setting up feedback surveys)
Support with online and in-person event organization (i.e., graduation ceremony, poster sessions, welcome sessions)
Managing external and internal program inquiries
Website editing and proofreading
Help with routine office tasks

Your Profile

Ongoing Bachelor's degree (second year completed) or higher ongoing degree
Previous work in an office environment is of advantage
Experience with the Microsoft Office Suite (Outlook, Excel, Power Point, Word) is of advantage
Experience with graphic design tools such as Canva and the Adobe Suite (Acrobat, Illustrator, Photoshop) is of advantage
Knowledge of Word Press is of advantage
Very good written and verbal command of English (working language)
Strong attention to detail and process-orientation
Excited to proactively support our team and eager to learn (please outline your motivation in your cover letter)

ISTA is growing. Grow with us!
Institute of Science and Technology Austria (ISTA) is a constantly growing international institute for conducting world-class research in mathematics, computer science, life sciences & physical sciences. We strive to recruit passionate professionals from across the world over all fields who strive to support our goal of excellent research. Located within a beautiful campus on the outskirts of Vienna, we offer multiple opportunities for personal growth in a stable working environment. Get an insight!
ISTA promotes a diverse and inclusive working environment and is committed to the principle of equal employment opportunity for all applicants, free of discrimination. All employment decisions at ISTA are based on job requirements, qualifications, merit and organizational needs. We strongly encourage individuals from underrepresented groups to apply.

Your benefits

Education & training
Cafeteria
Childcare

Free shuttle bus
Multiple health offers
Pension insurance

This position comes with possible overpayment depending on education, qualification and work experience. For more information on how ISTA processes your personal data, please refer to www.ista.ac.at/data-protection.

Your Contacts

Anna Klail

Recruiting&Employee Development Support

+43 2243 9000 2223

recruiting@ista.ac.at

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