Editorial Assistant(G5) - (2024/0637 (018616))

Organization: MTCD-Editing Unit

Primary Location: Austria-Vienna-Vienna-IAEA Headquarters

Job Posting: 2024-11-29, 7:39:49 AM

Closing Date: 2024-12-20, 4:59:00 PM

Duration in Months: 36

Contract Type: Fixed Term - Regular

Probation Period: 1 Year

Full Competitive Recruitment: Yes

This selection exercise may be used to generate a roster of pre-approved candidates to address future staffing needs for similar functions in any of the Departments and Offices of the Organization.

IMPORTANT NOTICE REGARDING APPLICATION DEADLINE: Please note that the closing date for submission of applications is indicated in local time as per the time zone of the applicant's location.
Organizational Setting
The IAEA has an extensive publishing programme, implemented by MTCD Publishing Section which acts as the publishing house for the IAEA, producing a wide range of publications on nuclear related issues, online and in print. The Section provides high quality and adaptable publishing options that support the changing publishing and information dissemination requirements of the IAEA.

MTCD Publishing Section is responsible for offering a wide range of professional publishing services from author support, editing and production, graphic design, electronic publishing, printing and dissemination.

Main Purpose
As a member of a team led by the Head of the Editing Unit, the Editorial Assistant processes, pre-edits, proofreads and finalizes, as applicable, scientific and technical manuscripts in English, in accordance with the IAEA's editorial rules and style guidelines and in line with established IAEA publishing policies and practices. The Editorial Assistant is responsible for the appropriate level of quality control of technically complex texts, ensuring, to the extent required, their accuracy and completeness before dispatching them for printing and/or posting on the web.

Functions / Key Results Expected
Process, pre-edit, proofread and finalize, as applicable, scientific and technical manuscripts in English, in accordance with the IAEA's editorial rules and style guidelines and in line with established quality control procedures.

Ensure, to the extent required, the accuracy, consistency and completeness of manuscripts by checking spelling, punctuation, grammar, syntax and presentation.

If appropriate, pre-edit, restructure and reformat complex technical texts containing tables, charts, figures, mathematical formulas, diagrams, illustrations, references and bibliographies.

Proofread externally edited manuscripts and, if required, carry out remedial actions in cooperation with staff Editor(s).

Produce front matter and compile final PDF file for camera-ready manuscripts; assume responsibility for quality of finished projects.

Provide originators with specific instructions on correct format, layout, style and submission procedures; respond to queries from originators concerning manuscripts submitted for processing.

Create PDF files of selected manuscripts or relevant parts of manuscripts.

Record incoming/outgoing manuscripts in order to help control the flow of work in and out of the Editing Unit.


Competencies and Expertise
Core Competencies(Competency Framework)
Functional Competencies
Required Expertise

Qualifications, Experience and Language skills

• Completed secondary education.
• Minimum of five years of relevant working experience in publishing, preferably in an international organization.
• Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.
• Administrative skills testing to IAEA standard might be part of the selection process.

Remuneration
The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at EUR 56137 (subject to mandatory deductions for pension contributions and health insurance), 6 weeks' annual vacation, pension plan and health insurance. More information on the conditions of employment can be found at: https://www.iaea.org/about/employment/general-service-staff


General Information

• The IAEA's paramount consideration in the recruitment of staff member is to secure employees of the highest standards of efficiency, technical competence and integrity.
• Staff Members shall be selected without any unfair treatment or arbitrary distinction based on a person's race, sex, gender, sexual orientation, gender identity, gender expression, religion, nationality, ethnic origin, disability, age, language, social origin or other similar shared characteristic or trait.
• The IAEA is committed to gender equality and to promoting a diverse workforce.
• Recruitment will be on a LOCAL BASIS only.
• Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity.
• The IAEA has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and the IAEA, including sexual harassment, abuse of authority and discrimination.

Evaluation process

• The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the selection criteria stated in the vacancy announcement. Applicants must provide complete and accurate information. Evaluation of qualified candidates may include an assessment exercise, which may be followed by a competency-based interview.
• Candidates under serious consideration for selection may be subject to reference and background checks as part of the recruitment process.

Appointment information

• Appointment is subject to a satisfactory medical report.
• Staff members may be assigned to any location.
• The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.