BOOKKEEPER / ACCOUNTS ADMINSTRATOR
OVERVIEW
We're looking for a skilled Bookkeeper / Accounts Administrator to join our team and help us maintain accurate financial records and ensure smooth financial operations.
Job Profile: The Bookkeeper/Accounts Administrator is responsible for the data entry and account management of the company’s shows, tours, events and operations.
The role will assist the Producers, Managers and Accountants through the financial administration across our projects into 2025 and beyond. This is inclusive of payroll, account management, data entry, reporting and more.
Hours: Approximately 20 hours per week across 4x days at 5x hours per day. Mornings are ideal however potential for discussion for the right candidate.
Flexibility across working hours is essential
Location: In Office - Bundall, Gold Coast, QLD
Practicals: Minimum Australian qualification in Bookkeeping or Accounting required
Solid experience across Xero and Quickbooks
Minimum 2 years relevant experience in a similar role as a bookkeeper or accountant
An understanding of theatre, and/or performing arts and events
Salary: $42-48per hour plus superannuation
Contract: Permanent Part Time with a 3 month probationary period
Reporting to: Producers, Company Accountant
Deadline to Apply: 15th December 2024
Starting: Mid-December 2024
To Apply: Address the selection criteria.
Include a resume & cover letter.
Include the names and daytime contacts of two work referees.
Forward to: Brent Pace
hello@614talent.com.au
KEY RESPONSIBILITIES
General Responsibilities:

• Generate and weekly, quarterly and tour specific reports financial reports
• Review quarterly tax payments for requirements in each territory
• Set up, manage and run fortnightly payroll
• Assign bills for weekly disbursements
• Review and manage company cash flow
• Create and implement financial processes for budgeting, forecasting, payments
• Data entry and reconciliation including coding and categorising of income and expenses
• Attend and report at meetings with accountants in both Australia, New Zealand, the US & UK
• Work closely with Producers, Production, Travel and Marketing teams to ensure that budgets and actual spends are accounted for effectively
• Quarterly and Bi-Yearly BAS submissions across Australia & New Zealand
• Calculation and submission of Superannuation
• Delivery of financials across to US counterparts
• Administration of accounts email inbox
• Review weekly account transaction reports and coding
• Effectively evaluate budgets and expenses along with the management of cost benefit analysis of all tour management travel and coordination decisions
• Liaising and receipt of department ledgers for reconciliation

SELECTION CRITERIA
Skills/Abilities

• Australian qualification in Bookkeeping or Accounting
• Solid experience and/or a qualification with Xero & Quickbooks
• Proven high standards of written and oral communication
• Proven level of integrity and discretion
• Proven ability to problem solve and prioritise required tasks
• Production accounting experience in a theatrical setting looked upon very favourably
• Experience with running payroll through Xero along with pension and international payments
• Experience across currency fluctuations and international transactions inc. USD, AUD, NZD, GBP
• Experience in balancing cash flow priorities
• Experience in travel, touring or previous experience working in the US, UK as well as Australia and/or New Zealand preferred
• Experience across Google suite, or similar in Word, Excel and proficient computer skills and an understanding of how to use online systems and the ability to learn quickly
• Experience working with a wide range of personalities in a daily changing environment

Knowledge

• Understanding how a performing arts tour functions on a day-to-day basis.
• Demonstrated interest in performing arts events, theatre, dance.
• An interest and sensitivity of people and personalities in the arts space.

Position Notes
This position would suit someone who is looking for an initial contract position with the opportunity to develop into a more permanent role for the right candidate. The hours are flexible and the right candidate should have the ability to increase those hours. The position requires the candidate to attend regular meetings but is able to work from home.
Should candidates have any questions about the position, or wish to have a conversation in confidence please email hello@614talent.com.au
ABOUT US
614 Talent in conjunction with the Pace Live companies operates as an entertainment production and promotion resource house throughout Australia, New Zealand, the United Kingdom & most recently the United States. In mid 2021 Pace Live was ranked as the 16th highest grossing promoter in the world (Pollstar Mid Year Global Rankings).
The company began with a passion for performance and creative production, which led to fostering relationships with venues, producers, and performers throughout the world. From humble beginnings performing shows through regional Australian clubs and theatres, Pace now has relationships with more than 150 metropolitan and regional theatres across Australia & New Zealand.
Pace has worked hard to develop a trustworthy network solidifying memberships with organisations such as Live Performance Australia, Association of Performing Arts Professionals, and the Western Arts Alliance, USA, as it has grown into a respected entertainment company producing, touring & promoting shows across different markets. Pace has cultivated strong connections across theatres, festivals, clubs, arts spaces, stadiums and arenas. Their initial flagship large-scale touring production, A Taste of Ireland, has toured to sold-out venues across Australasia performing over 250 dates from 2019 - 2021.
But the Pace team also believes in giving back and making a positive difference. They actively participate in community outreach programs to foster and develop regional communities and continue to build charity relationships. Pace also formed a significant relationship with Australia’s largest not-for-profit children’s cancer foundation, Camp Quality, and from their 2019 season Pace donated over $68,000 in kind for children in need.
Pace isn’t just an entertainment company: it’s a young, fresh, and professional business that has been nurtured by performers, for performers. With over a decade of personal experience as entertainers, they understand what artists need and how to get the job done. They have the network, the passion, and the integrity to build meaningful relationships with artists and performers and Pace is quickly becoming an internationally trusted organisation within the industry.
Job Types: Full-time, Part-time
Pay: $42.00 – $48.00 per hour
Expected hours: 20 per week
Benefits:

• Travel reimbursement

Schedule:

• No weekends

Application Question(s):

• Do you have experience in Theatre, Performing Arts or Events?

Education:

• Certificate I - IV (Required)

Experience:

• Bookkeeping: 2 years (Required)

Work Authorisation:

• Australia (Required)

Work Location: In person
Application Deadline: 15/12/2024
Expected Start Date: 16/12/2024