Philippines Job Openings
OVA Virtual
Executive Assistant for an Energy Company (PART-TIME AND NIGHT SHIFT)
PART TIME
November 29, 2024
We are looking for the following specific requirements:
- 3+ years of experience as an Executive Virtual Assistant providing end-to-end support in Back-End and Operations Processes to C-Suite or Higher Management.
- Proven customer/client service skills across multiple platforms (e.g., Email, Chat, Phone).
- Proficiency in managing CRMs and technical tools (e.g., MS Teams, Microsoft Suite, G Suite, Linked In, Bamboo HR).
- Capacity to work 20+ hours per week, aligning with UK Timezone requirements.
- Strong written and verbal communication skills in English.
- Demonstrated ability to build and maintain remote team relationships based on trust, accountability, and integrity.
- Calendar and Schedule Management: Organize and maintain the executive calendar, schedule meetings across time zones, and prepare agendas and materials as needed.
- Email and Communication Handling: Monitor, sort, and respond to emails, draft replies, and highlight key messages for review.
- Document Preparation: Create, format, and organize documents, presentations, and reports.
- Research and Data Gathering: Conduct research, gather insights, and summarize findings for informed decision-making.
- Lead Management: Manage lead searches and input data into CRM systems.
- Task and Project Management: Track deadlines, ensure follow-ups, and provide project status updates.
- CRM and Systems Management: Update client information, manage records, and maintain platforms like CRM D365, MS Teams, and Bamboo HR.
- Meeting Coordination: Arrange virtual meetings, coordinate attendees, prepare agendas, and follow up on action items.
- Daily Status Updates: Provide summaries of high-priority tasks and upcoming deadlines.
- Expense and Invoice Management: Track expenses, manage receipts, and prepare financial reports.
- Travel and Event Arrangements: Coordinate travel logistics and manage bookings when required.
- General Administrative Support: Perform ad hoc tasks, including data entry and file management.
- Collaboration and Communication: Work closely with the client to ensure timely, effective communication and delivery of exceptional back-end and administrative support.
Schedule: Monday through Friday from 9:00 AM – 1:00 PM UK Timezone / 5:00 PM – 9:00 PM Philippine Timezone
Job Type: Part-time
Pay: Php20,000.00 - Php25,000.00 per month
Expected hours: 20 per week
Benefits:
- Additional leave
- Company events
- Health insurance
- Opportunities for promotion
- Pay raise
- Work from home
- Monday to Friday
- Night shift
- Performance bonus
- Do you have a main and backup computer? This is strictly required.
- Do you have a main and backup internet? This is strictly required.
- Are you comfortable using Hubstaff Time Tracker for productivity and screenshot purposes? This is strictly required.
- Executive Assistant: 3 years (Preferred)
- Microsoft Dynamics 365: 2 years (Preferred)
- MS Teams: 2 years (Preferred)
- Bamboo HR: 2 years (Preferred)
- Bookkeeping: 2 years (Preferred)
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