Reports To

Role Purpose

Key Accountability

• Responsible in provide continuous support and stable the administrative operation such as vendor management system for any visitor/vendor/staff to MAB complex, managing reference number, preparation of letter head for daily passes and renewal ID passes, issuance of Purchase Requisition/Purchase Order, managing payment Account Payable/Account Receivable from and to vendor by processing GRN, OTC and CTB using SAP system.
• Develop and managing the PO trackers to ensure the payment and budgetary are updated.
• Managing the registration of new vendor. To validate the documentation, keep intact and meet the company's regulation.
• Managing the administrative works such as filings system, billing, payment are all intact.
• Participate in review, validate and manage all facilities management budget & expenditure, payment, contractual obligation deliverables, workmanship and deliverables.

Qualification & Experience

• Degree in Business Management/accountancy related discipline with 1 year experience in Facilities Management and Project Management
• Professional certification from regulated authorization organization is an added advantage
• Experience in managing administration works related to facilities and projects for MAB infrastructure

Skills & Knowledge

• Strong skills in SAP system and basic knowledge in accountancy
• Good knowledge in managing invoices, billing, purchase requisition, purchase order, account receivable, account payable with several stakeholders such as finance, group procurement, BU and vendors
• Good knowledge in administrative, financial and budgetary in facilities management
• Good skills in stakeholder management with BU, internal management to external vendors

Key Challenges

• Managing all payment issuance with Finance and vendors
• Tracking and monitoring on PO issuance
• Managing filing system for facilities management
• Responsible in managing SAP on processes of PR/PO, GRN, OTC, CTB, billing, invoices for stakeholders professionally
• Assist in managing procurement process and paperwork if necessary
• Good understanding on administrative works for facilities Management and maintenance
• Managing other administration task as required