Argentina Job Openings

AAA-JLL - Argentina

Office Assistant (Facilities oriented)

Buenos Aires

FULL TIME

November 29, 2024

We are seeking a proactive and organized Office Assistant to support our internal operations. This role combines facilities management duties with a strong emphasis on internal customer service. The ideal candidate will have excellent problem-solving skills, a customer-centric approach, and the ability to manage diverse facilities-related tasks efficiently:
  • Location: Parque Austral, Pilar, Buenos Aires, Argentina.
  • Work schedule: Monday to Friday, 9:00 am to 6:00 pm.
  • Work model: On site.
  • Contract Type: Indefinite-term.

Responsibilities:
  • Serve as the primary point of contact for internal customers regarding facilities-related inquiries and issues.
  • Manage and resolve facilities-related queries and requests from employees in a timely and professional manner.
  • Coordinate and oversee maintenance, repairs, and upgrades of office facilities and equipment.
  • Monitor and maintain building systems, including HVAC, lighting, and security systems.
  • Conduct regular facility inspections to ensure compliance with health and safety regulations.
  • Manage relationships with external vendors and service providers for facilities-related services.
  • Assist in space planning and office layout modifications to optimize workspace utilization.
  • Coordinate moves, additions, and changes to office workstations and furniture.
  • Maintain an up-to-date inventory of office equipment and furniture.
  • Support the implementation of sustainability initiatives within the office environment.
  • Assist in developing and maintaining facilities-related policies and procedures.
  • Coordinate with IT department to ensure proper functioning of office technology infrastructure.
  • Help manage office security, including access control systems and emergency procedures.
  • Participate in budgeting and cost control for facilities-related expenses.
  • Provide administrative support for facilities-related projects and initiatives.

Requirements:
  • Previous experience in facilities management or a similar role.
  • Strong customer service orientation with excellent communication skills.
  • Knowledge of building systems and facility management practices.
  • Proficiency in using facilities management software and Microsoft Office Suite.
  • Ability to prioritize and manage multiple tasks efficiently.
  • Problem-solving skills with a proactive approach to identifying and addressing issues.
  • Understanding of health and safety regulations in an office environment.
  • Experience in vendor management and contract negotiation is a plus.
  • Ability to work independently and as part of a team.
  • Flexibility to occasionally work outside normal business hours for urgent matters.
  • Basic technical knowledge to troubleshoot common office equipment issues.

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